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Job Field: Office Jobs
Location: Indio, CA
Salary: $Not stated

JOB SUMMARY:

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<tr><td valign="top" width="450"><b>Position Title  Office Manager III Requisition Number  3376015 Location  Indio, CA   Building a career at Granite, may be the most valuable thing you could do
Since 1922 Granite Construction has built some of Americas largest infrastructure projects highways, bridges, dams, rail, power and other heavy civil projects. Additionally, many of our offices provide high quality concrete, asphalt and gravel products for the construction industry. At Granite, we believe that our greatest asset is our people. We build careers by encouraging creativity and providing opportunities for development. Our employees reflect our core values Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability and Citizenship. Are we right for you, are you right for us? Why not find out!
General Summary
This position is responsible for the supervision of administrative office staff at various Southern California locations and assisting the Business Manager and location management teams to ensure the efficient, cost effective and professional operation of the business units administrative department.
Essential Job Accountabilities
Manage the administrative functions for several business units including payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Manage a large administrative staff including hiring, firing, job evaluations, training and development to ensure productivity and employee engagement.
Participate in regional business unit management meetings and provide input and updates on business administration processes and procedures.
Preparation and management of the overhead budgets and forecasts, under the guidance of the Business Manager to ensure accurate and timely reporting and cost control.
Serve as the key location contact for subcontractors, vendors, suppliers and internal and external customers to field inquiries and troubleshoot complaints.
Manage the timely processing of accounting and job cost information through various systems focusing on the detailed processes and procedures while maintaining internal controls to ensure monthly closes and deadlines are met.
Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.
Recommend, establish and implement internal controls to maintain compliance with Granites policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits.
Review and approval of A/P invoices to a limit as determined by the Business Manager and approval of A/P batches to ensure accuracy.
Assist with financial reporting and forecasting needs to ensure accurate financials.
May review, negotiate and manage contract execution on a large scope.
Education
Bachelors Degree in Business Administration, Accounting or related field, or equivalent combinations of training and experience required.
Work Experience
Minimum of 5 years progressively responsible office management experience combining administrative, supervisory, management, accounting, and analytical skills.
Knowledge, Skills and Abilities
Advanced understanding of regulatory requirements SOX, GAAP, DBE, collection laws, contract law, etc..
Detailed knowledge of company operations, organizational procedures, and personnel.
Team leader capabilities
Advanced skills in Microsoft Word, Excel and PowerPoint.
Knowledge of financial reporting and forecasting
JD Edwards World/One World preferred.
JWS Material Billings System preferred
   Internal Ref 3376015

KEY REQUIREMENTS:

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No Bachelors degree