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ADMIN. SPECIALIST
Job Field: Legal Jobs
Location: Los Angeles, CA
Salary: $Not stated
Location: Los Angeles, CA
Salary: $Not stated
JOB SUMMARY:
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<tr><td valign="top" width="450"><b>Job Title: Admin. SpecialistUCLA Title: Admin. SpecialistJob No.: H64327Work Hours: 8-5 M-FWork Location: 11-260 FactorJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 10/16/2012Bargaining Unit: 99Job Duties: Act as fund manager for the division of Hematology/Oncology under the general direction of the Division Administrator. Monitor direct expenditures, prepare all internal documentation, and act as liaison to all University entities necessary for the preparation of all division contracts and grant proposals and gift donations. Responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures. Reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, financial reports, statements and projections utilizing information from University ledgers, Query Database (QDB), and the University online financial reports. Provide guidance to the PI for funded projects to assure proper expenditure. Prepare and/or approve purchasing documents, expenditure invoices and other charges. Resolve any accounting problem or irregularities on a timely basis. Assist in the preparation of new research/clinical proposal applications including NIH, State, private, and contract grants. Assist in the preparation of pre-award budgeting including salary, equipment, supplies, procedure costs and other expenses used in the proposed research. Job Qualifications: Skill in prioritizing assignments to complete work in a timely and accurate manner, managing multiple projects simultaneously with conflicting deadlines. Ability to analyze problems, asses needs, and provide alternatives Effective oral and written communication skills necessary to make inquiries and convey information. Skill in working independently and following through on assignments with minimal direction. Ability to handle confidential material frequently while protecting its strict confidentiality. Ability to perform under the pressure of frequent interruptions and distractions. Excellent skills in mathematics to analyze and prepare single and multi-year budgets, project personnel, and supply costs. Skill in using a personal computer and computer software such as Excel, Word, Microsoft Mail. Excellent knowledge of the University’s PAC system to assist with training of division PAC preparers. Ability to establish and maintain excellent working relationships with faculty, staff, Research nurses and other Division staff, Hospital, University, in order to solve problems and expedite document processing. Working knowledge of Federal, Clinical, State and private agency funding policies and procedures to effectively manage basic research/clinical contracts and grants. Typing skills sufficient to prepare correspondence, memos, and financial reports with speed and accuracy. Ability to organize and manipulate a large quantity of data. Skill in reading technical documents, such as contract and grant applications, award synopsis, Federal financial circulars, policy statements, HSPC consent forms, clinical research protocols, and other materials from University and Hospital Departments and outside funding agencies. Knowledge of University’s NPEAR, TOF, PAN, and FPM systems. Familiarity with the OMB Circular A-21, A-110, and A-133 policies and procedures regarding contract and grant management Knowledge of the University’s Extramural funding and gift process. Knowledge of medical terminology, specifically in Hematology-Oncology, sufficient to recognize and analyze appropriateness of research expenses from clinic, clinical labs, radiology, CRC and other hospital, clinic and University departments.In an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within
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<tr><td valign="top" width="450"><b>Job Title: Admin. SpecialistUCLA Title: Admin. SpecialistJob No.: H64327Work Hours: 8-5 M-FWork Location: 11-260 FactorJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 10/16/2012Bargaining Unit: 99Job Duties: Act as fund manager for the division of Hematology/Oncology under the general direction of the Division Administrator. Monitor direct expenditures, prepare all internal documentation, and act as liaison to all University entities necessary for the preparation of all division contracts and grant proposals and gift donations. Responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures. Reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, financial reports, statements and projections utilizing information from University ledgers, Query Database (QDB), and the University online financial reports. Provide guidance to the PI for funded projects to assure proper expenditure. Prepare and/or approve purchasing documents, expenditure invoices and other charges. Resolve any accounting problem or irregularities on a timely basis. Assist in the preparation of new research/clinical proposal applications including NIH, State, private, and contract grants. Assist in the preparation of pre-award budgeting including salary, equipment, supplies, procedure costs and other expenses used in the proposed research. Job Qualifications: Skill in prioritizing assignments to complete work in a timely and accurate manner, managing multiple projects simultaneously with conflicting deadlines. Ability to analyze problems, asses needs, and provide alternatives Effective oral and written communication skills necessary to make inquiries and convey information. Skill in working independently and following through on assignments with minimal direction. Ability to handle confidential material frequently while protecting its strict confidentiality. Ability to perform under the pressure of frequent interruptions and distractions. Excellent skills in mathematics to analyze and prepare single and multi-year budgets, project personnel, and supply costs. Skill in using a personal computer and computer software such as Excel, Word, Microsoft Mail. Excellent knowledge of the University’s PAC system to assist with training of division PAC preparers. Ability to establish and maintain excellent working relationships with faculty, staff, Research nurses and other Division staff, Hospital, University, in order to solve problems and expedite document processing. Working knowledge of Federal, Clinical, State and private agency funding policies and procedures to effectively manage basic research/clinical contracts and grants. Typing skills sufficient to prepare correspondence, memos, and financial reports with speed and accuracy. Ability to organize and manipulate a large quantity of data. Skill in reading technical documents, such as contract and grant applications, award synopsis, Federal financial circulars, policy statements, HSPC consent forms, clinical research protocols, and other materials from University and Hospital Departments and outside funding agencies. Knowledge of University’s NPEAR, TOF, PAN, and FPM systems. Familiarity with the OMB Circular A-21, A-110, and A-133 policies and procedures regarding contract and grant management Knowledge of the University’s Extramural funding and gift process. Knowledge of medical terminology, specifically in Hematology-Oncology, sufficient to recognize and analyze appropriateness of research expenses from clinic, clinical labs, radiology, CRC and other hospital, clinic and University departments.In an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within
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