Find Jobs (Post Jobs)
- Accounting / Finance Jobs (14697)
- Architect / Engineering Jobs (4029)
- Business and Management Jobs (2727)
- Environmental Jobs (14686)
- Government Jobs (190087)
- Health Care Jobs (4771)
- Hospitality Jobs (21581)
- Janitorial Jobs (2457)
- Legal Jobs (12150)
- Nanny Jobs / Babysitting (6)
- Office Jobs (89255)
- Other Jobs (853)
- Retail / Wholesale Jobs (10970)
- Sales Jobs (10970)
- Science (17385)
- Security (3621)
- Skilled Trades / Crafts (4029)
- Transportation Jobs (195)
- Travel / Transportation (501)
Jobs By State
- Alabama (205)
- Alaska (178)
- Arizona (1509)
- Arkansas (118)
- California (73044)
- Colorado (491)
- Connecticut (43)
- Delaware (23)
- Florida (413)
- Georgia (381)
- Hawaii (194)
- Idaho (2801)
- Illinois (222)
- Indiana (168)
- Iowa (94)
- Kansas (148)
- Kentucky (228)
- Louisiana (196)
- Maine (57)
- Maryland (551)
- Massachusetts (182)
- Michigan (232)
- Minnesota (153)
- Mississippi (160)
- Missouri (280)
- Montana (163)
- Nebraska (77)
- Nevada (235)
- New Hampshire (35)
- New Jersey (132)
- New Mexico (329)
- New York (329)
- North Carolina (313)
- North Dakota (91)
- Ohio (236)
- Oklahoma (201)
- Oregon (150)
- Pennsylvania (285)
- Rhode Island (19)
- South Carolina (175)
- South Dakota (128)
- Tennessee (142)
- Texas (804)
- Utah (5452)
- Vermont (43)
- Virginia (756)
- Washington (32241)
- West Virginia (147)
- Wisconsin (118)
- Wyoming (147)
100,000's of Government Jobs
Search Government Jobs
ADMIN. SPECIALIST
Job Field: Legal Jobs
Location: Los Angeles, CA
Salary: $Not stated
Location: Los Angeles, CA
Salary: $Not stated
JOB SUMMARY:
</tr>
<tr><td valign="top" width="450"><b>Job Title: Admin. SpecialistUCLA Title: Admin. SpecialistJob No.: H63768Work Hours: M-F/8:00am-5:00pmWork Location: BL-428 CHSJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 09/19/2012Bargaining Unit: 99Job Duties: Perform various administrative functions as needed including: answering telephone and taking and distributing messages, word processing and transcribing correspondence and forms, copying documents, forms, etc., preparing vacation forms, participating in the Effort Reporting requirement and managing complex databases with invoicing functions. Schedule appointments, meetings and conferences handling all housekeeping responsibilities for guests coming to the Center or the Laboratory. Develop and coordinate Director and program calendars, answer telephones and triage appropriately. Maintain various files. Order supplies and prepare various requests for Section (FSRs, TSRs, LVOs, recharges, etc.). Make travel arrangements and prepare and maintain Travel Expense Vouchers. Coordinate travel, vacation, conferences, meetings, absences and coverage. Update database as appropriate. Prepare itinerary. Collaborate on the preparation of manuscripts, abstracts, etc., translating and utilizing editor’s guidelines. Proofread and edit all material and make sure deadlines for submission are met. Collaborate on the preparation photographic prints for inclusion in manuscripts for lectures and for slides for lectures and conferences as directed. Update dossiers, curriculum vitae, prepare bibliographies and bio-sketches as needed. Maintain materials and information (certificates, licensing, CME documents, etc.) to prepare Applications for Reappointment, CME reporting, and surveys/licensing visits including laboratory safety compliance. Maintain records on memberships and process renewals as needed. Maintain understanding and familiarization of Center and Laboratory functions and operations. Maintain and coordinate calendars, including educational, clinical and research activities. Process mail for section distribution, assist in mail room rotation with other Departmental AAs/ASs. Word process manuscripts and other materials to be published in professional journals starting from rough draft to final copy, ensuring final draft has correct layout, spacing, or other required format of journal. Order reprints of article from the printing company and maintain and distribute as necessary. Organize and maintain reprints and other publications and respond to requests for reprints. Research Projects: Collect, sort and maintain data for review by Primary Investigator. Distribute data to appropriate personnel. Perform library and computer searches for bibliographic references in the Biomedical Library or related UCLA libraries, including demonstrated knowledge of medical library reference systems. Locate articles from Internet and distribute as necessary. Extramural funding: Oversee process of grant preparation from start to final submission, including collecting forms, gathering relevant information, assisting with budgeting, acting as Data Manager, etc. Submit timely requests for purchases approved by the Director. Work collaboratively with the Finance Office analysts and fund managers on the Center and Laboratory’s budget variances, purchases, effort reporting adjustments and invoicing submissions at the direction of the Director. Job Qualifications: Skill in operating a computer using various programs and databases: e.g. Microsoft Office: Word, Excel, Power-Point, Access, etc., BIS, Internet, etc. Skill in operating a digital camera to shoot slides from x-rays (plain films and CTs). Ability to use a 35 mm camera and to use a camera to transfer images into patient chart. Ability to investigate and troubleshoot software and hardware problems as they arise; advise on the use of various applications; formatting, importing and exporting data; merging docum
</tr>
<tr><td valign="top" width="450"><b>Job Title: Admin. SpecialistUCLA Title: Admin. SpecialistJob No.: H63768Work Hours: M-F/8:00am-5:00pmWork Location: BL-428 CHSJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 09/19/2012Bargaining Unit: 99Job Duties: Perform various administrative functions as needed including: answering telephone and taking and distributing messages, word processing and transcribing correspondence and forms, copying documents, forms, etc., preparing vacation forms, participating in the Effort Reporting requirement and managing complex databases with invoicing functions. Schedule appointments, meetings and conferences handling all housekeeping responsibilities for guests coming to the Center or the Laboratory. Develop and coordinate Director and program calendars, answer telephones and triage appropriately. Maintain various files. Order supplies and prepare various requests for Section (FSRs, TSRs, LVOs, recharges, etc.). Make travel arrangements and prepare and maintain Travel Expense Vouchers. Coordinate travel, vacation, conferences, meetings, absences and coverage. Update database as appropriate. Prepare itinerary. Collaborate on the preparation of manuscripts, abstracts, etc., translating and utilizing editor’s guidelines. Proofread and edit all material and make sure deadlines for submission are met. Collaborate on the preparation photographic prints for inclusion in manuscripts for lectures and for slides for lectures and conferences as directed. Update dossiers, curriculum vitae, prepare bibliographies and bio-sketches as needed. Maintain materials and information (certificates, licensing, CME documents, etc.) to prepare Applications for Reappointment, CME reporting, and surveys/licensing visits including laboratory safety compliance. Maintain records on memberships and process renewals as needed. Maintain understanding and familiarization of Center and Laboratory functions and operations. Maintain and coordinate calendars, including educational, clinical and research activities. Process mail for section distribution, assist in mail room rotation with other Departmental AAs/ASs. Word process manuscripts and other materials to be published in professional journals starting from rough draft to final copy, ensuring final draft has correct layout, spacing, or other required format of journal. Order reprints of article from the printing company and maintain and distribute as necessary. Organize and maintain reprints and other publications and respond to requests for reprints. Research Projects: Collect, sort and maintain data for review by Primary Investigator. Distribute data to appropriate personnel. Perform library and computer searches for bibliographic references in the Biomedical Library or related UCLA libraries, including demonstrated knowledge of medical library reference systems. Locate articles from Internet and distribute as necessary. Extramural funding: Oversee process of grant preparation from start to final submission, including collecting forms, gathering relevant information, assisting with budgeting, acting as Data Manager, etc. Submit timely requests for purchases approved by the Director. Work collaboratively with the Finance Office analysts and fund managers on the Center and Laboratory’s budget variances, purchases, effort reporting adjustments and invoicing submissions at the direction of the Director. Job Qualifications: Skill in operating a computer using various programs and databases: e.g. Microsoft Office: Word, Excel, Power-Point, Access, etc., BIS, Internet, etc. Skill in operating a digital camera to shoot slides from x-rays (plain films and CTs). Ability to use a 35 mm camera and to use a camera to transfer images into patient chart. Ability to investigate and troubleshoot software and hardware problems as they arise; advise on the use of various applications; formatting, importing and exporting data; merging docum
KEY REQUIREMENTS:
Not stated
Tips