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ADMINISTRATIVE SPECIALIST
Job Field: Legal Jobs
Location: Los Angeles, CA
Salary: $Not stated
Location: Los Angeles, CA
Salary: $Not stated
JOB SUMMARY:
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<tr><td valign="top" width="450"><b>Job Title: ADMINISTRATIVE SPECIALISTUCLA Title: Admin. SpecialistJob No.: H64661Work Hours: M-F, 8am-5pmWork Location: CHSJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 11/15/2012Bargaining Unit: 99Job Duties: Manages complex calendar for the Administrative Director of the CTSI. Under minimal supervision by the Administrative Director of the UCLA Clinical and Translational Science Institute (UCLA CTSI) the Administrative Specialist will be responsible for day-to-day operations of the CTSI and will assist with non-financial and financial aspects of the administrative support for the CTSA (Clinical and Translational Science Award). The Administrative Specialist will provide administrative support to Administrative Director, coordinating calendars, preparing correspondence and reports and will serve as the liaison between the Director and the CTSI Partner Institutions—Cedars-Sinai Medical Center, Harbor-UCLA, and Charles Drew University. The Administrative Specialist will also coordinate all CTSI administrative functions and meetings; maintain mailing lists, records, and other documentation for CTSI functions which could include the more than 250 CTSI Key Personnel; coordinate all meeting activities including date, time, location, meeting invitations, agenda, meeting minutes, etc. This position requires administrative experience in multiple areas, including assembling CTSA grant proposals, assisting in renewal process, and coordination of multiple grant activities. Job Qualifications: 1. Demonstrated skill and experience in prioritizing and managing multiple and often competing deadlines. 2. Strong interpersonal skills for interacting with senior and executive level faculty, department faculty, staff and management, patients, physicians, office staff and other clients. 3. Computer skills including experience with word processing (MS Word) calendaring (MS Outlook) spreadsheets (EXCEL, ACCESS), presentation/training software (PowerPoint) references (EndNote, PubMed) and a variety of web-based systems.4. Demonstrated skill in use of graphics, merging documents, and table development.5. Ability to create and customize reports/spreadsheets. 6. Strong written communication skills in the English language including correct grammar, clarity and legibility; excellent verbal communication skills. 7. Must possess strong initiative, excellent organizational skills and have the ability to work independently, and successfully coordinate activities; must demonstrate problem-solving skills. 8. Ability to work effectively and closely with other members of the training and team. 9. Skill in producing reports that are readable and accurate; skill in proofreading. 10. Ability to troubleshoot, resolve, and document errors. 11. Must be detail-oriented and possess strong organizational and problem-solving skills. 12. Must be skilled in keeping accurate and timely records. 13. Knowledge of audiovisual equipment and technology. 14. Ability to work in a stressful and fast-paced environment. 15. Willingness to work some evenings and weekends and to travel to conferences and trainings when necessary. 16. Experience in Clinical Translational Science Award activities. 17. Ability to maintain the following Institutional and Professional Standards: 18. Bachelor’s Degree preferred.-HIPAA and Confidentiality Policies and Procedures as they apply to the job. -Department of Public Health (DPH), The Joint Commission and other accreditation and regulatory agencies and standards. -Hospital and University Policies and Procedures. -Infection Control and Environment of Care Guidelines and Procedures.In an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within the boundaries of all UCLA Health System owned, occupied, leased, and associated buildings and facilities.
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<tr><td valign="top" width="450"><b>Job Title: ADMINISTRATIVE SPECIALISTUCLA Title: Admin. SpecialistJob No.: H64661Work Hours: M-F, 8am-5pmWork Location: CHSJob Type: CareerDuration: IndefiniteMinimum Salary: $18.09 / $3147Maximum Salary: $34.94 / $6079Layoff Referral Deadline: 11/15/2012Bargaining Unit: 99Job Duties: Manages complex calendar for the Administrative Director of the CTSI. Under minimal supervision by the Administrative Director of the UCLA Clinical and Translational Science Institute (UCLA CTSI) the Administrative Specialist will be responsible for day-to-day operations of the CTSI and will assist with non-financial and financial aspects of the administrative support for the CTSA (Clinical and Translational Science Award). The Administrative Specialist will provide administrative support to Administrative Director, coordinating calendars, preparing correspondence and reports and will serve as the liaison between the Director and the CTSI Partner Institutions—Cedars-Sinai Medical Center, Harbor-UCLA, and Charles Drew University. The Administrative Specialist will also coordinate all CTSI administrative functions and meetings; maintain mailing lists, records, and other documentation for CTSI functions which could include the more than 250 CTSI Key Personnel; coordinate all meeting activities including date, time, location, meeting invitations, agenda, meeting minutes, etc. This position requires administrative experience in multiple areas, including assembling CTSA grant proposals, assisting in renewal process, and coordination of multiple grant activities. Job Qualifications: 1. Demonstrated skill and experience in prioritizing and managing multiple and often competing deadlines. 2. Strong interpersonal skills for interacting with senior and executive level faculty, department faculty, staff and management, patients, physicians, office staff and other clients. 3. Computer skills including experience with word processing (MS Word) calendaring (MS Outlook) spreadsheets (EXCEL, ACCESS), presentation/training software (PowerPoint) references (EndNote, PubMed) and a variety of web-based systems.4. Demonstrated skill in use of graphics, merging documents, and table development.5. Ability to create and customize reports/spreadsheets. 6. Strong written communication skills in the English language including correct grammar, clarity and legibility; excellent verbal communication skills. 7. Must possess strong initiative, excellent organizational skills and have the ability to work independently, and successfully coordinate activities; must demonstrate problem-solving skills. 8. Ability to work effectively and closely with other members of the training and team. 9. Skill in producing reports that are readable and accurate; skill in proofreading. 10. Ability to troubleshoot, resolve, and document errors. 11. Must be detail-oriented and possess strong organizational and problem-solving skills. 12. Must be skilled in keeping accurate and timely records. 13. Knowledge of audiovisual equipment and technology. 14. Ability to work in a stressful and fast-paced environment. 15. Willingness to work some evenings and weekends and to travel to conferences and trainings when necessary. 16. Experience in Clinical Translational Science Award activities. 17. Ability to maintain the following Institutional and Professional Standards: 18. Bachelor’s Degree preferred.-HIPAA and Confidentiality Policies and Procedures as they apply to the job. -Department of Public Health (DPH), The Joint Commission and other accreditation and regulatory agencies and standards. -Hospital and University Policies and Procedures. -Infection Control and Environment of Care Guidelines and Procedures.In an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within the boundaries of all UCLA Health System owned, occupied, leased, and associated buildings and facilities.
KEY REQUIREMENTS:
Not stated
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