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Job Field: Legal Jobs
Location: San Diego, CA
Salary: $Not stated

JOB SUMMARY:

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<tr><td valign="top" width="450"><b>Review, code and enter all incoming invoices and distribute to department managers for approval. Maintain efficient invoice scanning and approval routing process.
Process all check requests for payment and ensure proper approval. Process and distribute A/P checks two times per week ensure all vendors are paid in a timely manner. Correspond with vendors as needed to resolve pending payment issues.
Responsible for hands-on processing of complex vendor accounts, maintaining vendor master file, A/P Module, credit memos, vendor relations, vendor statement reconciliation, and resolving discrepancies.
Match and enter all PO invoices from inventory and non-inventory vendors, research and resolve all quantity and price variances with urgency, and maintain excellent communication with the vendor and buyer on all PO issues to prevent supply constraints.
Ensure that disbursements for capital items and large purchases are carried out in accordance with the Companys purchase order and capital expenditure guidelines.
Perform all month-end close duties including timely close of accounts payable system and working with accounting department to record accrued liabilities for invoices not yet received, prepare Month End A/P Accruals.
Monitor and analyze specific accounts payable operations, such as invoice research and follow up problem documentation standardization of input. Communicate with other departments and with vendors regarding our position on relevant issues. Design/revise forms, tools, and procedures to improve efficiency. Perform specific accounts payable output duties, and special projects, as needed.
Ensure that disbursements for capital items and large purchases are carried out in accordance with the Companys purchase order and capital expenditure guidelines.
Responsible for the consistent application of relevant controls, policies and procedures
Experience Required
- Bachelors degree in Accounting or Business or equivalent combination of education and experience.
- Proficient and accurate with word processing Word, spreadsheets Excel, presentation programs Power Point. Competency in navigating the Internet.
- Ability to read and interpret documents such as safety rules, company policy and procedure manuals. Ability to write business reports and correspondence. Ability to speak effectively before groups of customers, employees, and management of organization
- 1-2 years of experience in the accounts payable department or relevant accounting functions. Prior SAP user experience preferred.

KEY REQUIREMENTS:

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1 year Bachelors degree