Practice Administrator
Job Field: Office Jobs
Location: SALT LAKE CITY, UT
Job Type: Full Time
JOB SUMMARY:
This position requires strong leadership skills, excellent communication skills and the ability to work efficiently and effectively. In addition, this position requires at least two years of management/leadership training or experience, preferably in the dental and/or medical field(s). Job responsibilities also include employee supervision , office functionality and monitoring dental clinic productivity. You must be able to multi-task in a busy and demanding environment. A willingness to continually learn and grow, handle high-pressure situations and work as part of a team is required. The Practice Administratro is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency; responsible for administrative and technical support to the CEO in the management of office and coordination of dental related programs and services. Responsible for supervision of dental billing and collections processes. The Practice Manager reports to the CEO and is responsible for providing office management. This includes maintaining office services and efficiency, supervising office staff and maintaining office records. Serious inquires only, with long term intentions and long-term employment history a must! RESPONSIBILITIES 1. Maintain Office Services: Main Activities: 1. Design and implement office policies, after approval of CEO 2. Establish standards and procedures 3. Organize office operations and procedures 4. Supervise office staff 5. Control correspondences 6. Review and approve supply requisitions 7. Maintain office equipment 2. Supervise Office Staff: Main Activities: 1. Assign and monitor clerical and secretarial functions 2. Orient and train employees 3. Provide on the job and other training opportunities 4. Supervise staff 5. Evaluate staff performance 6. Coaching and disciplining staff 3. Maintain Office Records: Main Activities: 1. Ensure document scanning systems are maintained and up to date 2. Define procedures for record retention 3. Ensure protection and security of files and records 4. Ensure effective transfer of files and records 5. Ensure personnel files are up to date and secure 4. Maintain Office Efficiency: Main Activities: 1. Maintain and replenish inventory 2. Check stock to determine inventory levels 3. Anticipate needed supplies 4. Verify receipt of supply 5. Perform other related duties as required KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office administration, knowledge of human resource management and supervision, ability to maintain a high level of accuracy in preparing and entering information, excellent interpersonal skills, team building skills, analytical and problem solving skills, decision making skills,effective verbal and listening communications skills, attention to detail and high level of accuracy, very effective organizational skills, effective written communications skills, highly proficient computer skills, including spreadsheet, word processing programs, (Word, Excel, PowerPoint and Internet Explorer or another web browser, email), ability to use a fax machine, office copier, scanner, etc., stress management skills, time management skills, multi-tasking ability -- must be comfortable working on several projects in concurrence. Personal Attributes: be honest and trustworthy, be respectful, possess cultural awareness and sensitivity, be flexible, demonstrate sound work ethics
KEY REQUIREMENTS:
Bachelors